Analyzing Messages Having the opportunity to create, send, and especially receiving any kind of message

Analyzing Messages

 

Having the opportunity to create, send, and especially receiving any kind of message

 

means that there is communication and awareness between both the receiver and the sender. The

 

intended tone of the message should be closely monitored by the sender, in order for the message

 

to become appropriately delivered. This means that the receiver of the message will have an

 

easier task of trying to figure out the sender’s mood or emotions through the message. Having an

 

open communication between the sender and receiver of a message is very important. Exactly

 

how a message is first created, and then received, really depends on how the sender views it and

 

how others receive it.

 

Communication through messaging can be both persuasive and informative. A message

 

is defined as a particular form of communication that is between both the receiver and the sender

 

that expresses the sender’s opinions and thoughts. Messages are intended to analyze information

 

and are basically used to persuade, inform, or to seek a particular response from the desired

 

receiver. Whenever a message is sent by the sender, the receiver of the messages should be able

 

to completely understand the message and be able to figure out the purpose or intent of the

 

message. This paper will analyze three professional messages and the response to one message

 

while using the communication process.

 

Professional Message One

 

Stephanie, the new Pharmacist at my current job, sent out an email two weeks ago in

 

reference to help with mandatory training workshops for new employees. The message read: “I

 

would like to use your assistance with the mandatory training and orientation of three new

 

pharmacy technicians.”

 

Analyzing Messages 3

 

With this message, Stephanie is the sender, and I am the receiver of this particular

 

communication process. Stephanie (the sender of the message) has started the communication

 

process, so she is responsible for determines the mood and purpose of the message. The sender

 

of the message (Stephanie) is also responsible for how the message is delivered and received by

 

the recipient.

 

Professional Message Two

 

Feedback is another known form of the communication process. Feedback is usually

 

explained in many different forms of communication such as descriptive, evaluative, and

 

interpretive communication. Important steps in the communication and follow-up processes are

 

providing appropriate and easy to understand feedback to the sender. About two months ago I

 

assisted my father with a workshop for a Pharmacy workshop at Xavier University in New

 

Orleans, Louisiana. About a week and a half after the workshop I received an email from a

 

student from the workshop, Damon, who had a question about some of the examples that were

 

presented at the workshop.

 

The message from Damon read: “Before your father’s workshop I was confused on the

 

different steps that lead to correctly compounding medication, and the entire radiation

 

protection processes. Now I am happy to announce that I am more confident in my class and at

 

my present internship. I would really love to attend the next workshop available!” In this

 

message, Damon provided feedback from a previous event and I was the recipient.

 

Professional Message Three

 

With this message, sent two months ago, I was the sender. The purpose of the message

 

was to make arrangements with my academic advisor to start taking two classes at once, so that I

 

could have an earlier graduation date. The receiver of the email is my academic advisor Leanne

 

Analyzing Messages 4

 

Hemphill. The message read: “I was wondering whether or not I am allowed to start taking two

 

classes at once. I know we talked about moving my graduation date up a little, but I believe that

 

I am now prepared to handle the full load. If you can, could you please contact my finance

 

advisor for the request? Thanks a lot!”

 

The technology that was used to deliver the email to both the academic advisor and to

 

myself was very appropriate given that I am physically unable to deliver the message in person.

 

Emailing the advisor seemed appropriate enough for the purpose of myself, being an online

 

student, asking for permission to take additional classes.

 

Productive Feedback

 

The feedback that I received from my academic advisor was basically an approval to my

 

request to start taking two classes at the same time for the sake of graduating a little earlier. The

 

feedback that I received from my advisor read: “ I hope you had a great Thanksgiving !! I

 

wanted to let you know that your finance advisor states that you are good to double up after 04/

 

30/2013. Take a look at your classes after 04/30/2013 and see which ones you would like to take

 

at once, then let me know and I will make the change. Thanks and please let me know if you have

 

any questions!”

 

The decoding and delivery of a sent or received message is important for providing an

 

appropriate and easy to understand form of communication through an email message.

 

Communication ultimately involves the overall creation, tone, personality styles, environment,

 

noise and the feedback of a message. Making sure that all of these elements are in place will

 

definitely make the delivery of a message effortless and easy to follow.

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