• What suggestions would you offer a new employee to help them effectively communicate in your workplace when meeting face-to-face, sending an e-mail, and during a meeting?

Week Three Discussion Questions

What suggestions would you offer a new employee to help them effectively communicate in

your workplace when meeting face-to-face, sending an e-mail, and during a meeting?

I would suggest letting them know that they need to make eye contact with face to face

communication. They need to think about answers before they state something and to make

sure that there answers are correct. When sending an e-mail I would suggest for them to write

proper grammar and with no misspells. And last during a meeting to act appropriate meaning

not to look around the meeting room and not paying attention.

What would be the most effective channel to communicate with your boss? Why is this?

Why are other channels less effective?

I think that it depends on the situation. I think that face-to-face would be the most

effective channel to communicate with your boss. Face to face communication is more

personal and it allows for instant feedback from the receiver. Face to face communication

allows the listener hear your message, as well as sense your tone of voice and watch your

facial expressions to determine the meaning of your message. There are some instances

where a phone call may be the only available method to reach him or her for instant

feedback.

Other channels of communication such as emails or letters are not as reliable. After

sending the email or letter, it could be days before your boss gets the message, if he gets

it at all. Then, you have to wait for a response back. This is very ineffective especially if

WEEK TWO DISCUSSION QUESTIONS

it is an ongoing communication.

Video conferencing is also another available channel of communication that is more

personal than email and letters. This would probably only be used for long

distance meetings. These are all ways of communication with your boss; it all depends in

the situation you are in.

What do you consider to be the most important features of an effective communication?

Explain your choices.

The most important feature in communication is the body especially eye contact and facial

expressions. With these features you can get a better understanding of what they sender or

receiver is trying to say without having a misunderstanding.

You are preparing to write a formal report to be presented to the management at your

workplace. What are some potential needs for the audience that you should be aware of

when writing the report? What are the risks of not considering the needs of the audience?

In my opinion some of the potential needs you need before writing the report is know

what is the report about and know the answers to any questions that might come up.

As well I think it would be important to know who is your audience, who are they. For

instance you are about to give a report on cleaning teeth, and your audience is dentists,

electrical and teachers this is important to know; the dentists will already know what

to do and the electrical and teachers won’t. When not considering the needs of your

audience you can do mistakes if you say something wrong about cleaning teeth the

WEEK TWO DISCUSSION QUESTIONS

dentists will know you are wrong and will judge you, on the other side if you don’t know

the answers to the questions you will not unprepared.

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